National AAUP

Research Assistant

RFP: Interim Chief Financial Officer

Legal Administrative Assistant

Legal Internships and Externships

New York State AAUP Conference

Executive Director

National AAUP

Research Assistant

The American Association of University Professors (AAUP) is pleased to announce a Research Assistant position, to be filled as soon as possible, in our national office located in Washington, DC. The Research Assistant is responsible for providing support for our research program and Faculty Compensation Survey. The Research Assistant will be located in the AAUP’s national office in Washington, DC, and will report to the AAUP Director of External Relations. The position involves working with diverse individuals both inside and outside of the AAUP office. 

Duties and Responsibilities

The Research Assistant plays a key role in our Faculty Compensation Survey (FCS) as well as other research projects.  The position will include the following duties and responsibilities:

1. Under the day-to-day direction of the Senior Researcher, assist with operation of the AAUP Faculty Compensation Survey:

• Receive and process completed survey response files; check submissions for accuracy and solve problems in consultation with the Senior Researcher
• Assist with producing aggregate tables and institutional listings for publication
• Answer questions from institutional respondents regarding the survey process
• Generate standard peer comparison reports utilizing web portal
• Prepare custom data analyses as requested by utilizing web portal.
• Other duties as needed.

2. Respond to routine information requests on other higher education topics utilizing published sources.

3. Participate in activities of the AAUP national office staff.

4. Maintain an understanding of key higher education issues, including academic labor, academic freedom, and shared governance.

5. Other duties as assigned.

Qualifications

The research assistant should have strong statistical/mathematical skills and a demonstrated attention to detail with a high degree of accuracy. Other requirements for the position include:

• Baccalaureate degree in field with a significant quantitative component required. Graduate work preferred. 
• Excellent written and oral communication skills required.
• Experience working with individuals from diverse backgrounds and perspectives is required.
• Demonstrated familiarity with large scale relational database software required.  
• Experience using MS Excel to produce summaries of data required.
• Ability to work long, irregular hours, including weekend work required.
• One or more years of work experience in a higher education or non-profit setting with a research component preferred.
• Volunteer or work experience with labor unions or professional associations preferred.
• Knowledge or experience in using R (or another scripting language for processing and analyzing data with willingness to learn R) preferred.

Compensation

Salary range: Starting salary of $50,000 for minimum qualifications; higher salary for preferred qualifications and experience. Generous benefits package, including health insurance and 401(K).

Position Classification

The Research Assistant position is categorized as an administrative assistant position. This position is designated as an administrative assistant position in the Department of External Relations and is based in DC. This position is part of the staff union bargaining unit. This is a non-exempt position, eligible for overtime pay. 

To apply, send a resume and cover letter to Researcher.Search@aaup.org. Please include YOUR NAME in the subject line of the email.  You may also mail your resume and cover letter to AAUP, 1133 Nineteenth Street NW, Suite 200, Washington, DC  20036, Attention: Research Assistant Search. No phone calls please. Review of applications will begin immediately and continue until an adequate number of qualified applications have been received. For additional information about the AAUP, please visit www.aaup.org. 

The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, or other characteristics unrelated to professional performance. 

Women and minorities are encouraged to apply. 

RFP: Interim Chief Financial Officer

The American Association of University Professors (“AAUP”) invites well-qualified professional(s) (also referred to as “consultant” herein) to submit proposals for interim chief financial officer services as outlined in the attached position description. The position description should only be used as a guide when developing proposals. Proposals will be accepted from both individuals and firms, although in the latter case it is expected that the proposal will identify individual(s) to work with the AAUP. It is anticipated that the consultant will provide approximately 40 hours a week of services, which can be provided by one or more individuals, starting on or about October 1 and lasting for an initial period of 12-18 months. The consultant will report directly to the AAUP Executive Director.

Organization Background

In January 2013, the predecessor American Association of University Professors restructured into three separate, but related, legal organizations: AAUP, a 501 (c) (6) professional association (“AAUP”); the American Association of University Professors Collective Bargaining Congress, a 501 (c) (5) labor organization (“AAUP-CBC”); and AAUP Foundation, a 501 (c) (3) public charity. These three entities (jointly referred to here as the “AAUP Enterprise”) are independent entities with independent boards but which closely coordinate their operations and activities.

The operational, administrative and financial functions of the AAUP Enterprise are governed by an IRS Private Letter Ruling, Memorandum of Understanding and Cost Sharing Agreement. AAUP is the core operating entity and provides staffing, contractual and administrative functions to the AAUP-CBC and AAUP Foundation. The AAUP-CBC and AAUP Foundation reimburse AAUP for their respective proportionate share of the personnel costs, contract costs, administrative costs and general overhead. The AAUP Enterprise has a combined annual budget of more than $8 million. There were 28 employees as of the close of 2016. However, the AAUP Enterprise is anticipating that external events may significantly impact the organization in the coming years which may require significant organizational changes.

A more detailed description of each of the entities is attached and you can find additional information at https://www.aaup.org/, https://www.aaupcbc.org/, and http://www.aaupfoundation.org/. Please contact nlong@aaup.org if you would like a copy of the Form 990 tax returns for each of the entities.

Services Objective

AAUP is seeking an individual or firm who can provide interim chief financial officer services for the AAUP Enterprise. The services associated with this position are set forth in the attached job description. In addition, the interim CFO is expected to help guide the AAUP Enterprise through a period of significant change in the organization and substantial potential modifications to the work of the AAUP Enterprise in general and the finance department in particular. The interim CFO's responsibilities also include the management and supervision of the finance department staff, which currently includes a Controller and an Accounts Payable/Payroll Assistant, as well as two general administrative personnel and three administrative personnel in the membership department.

Schedule

Candidates must first submit a Statement of Interest. Statements of Interest will be reviewed starting on August 21, 2017 and are due no later than August 28, 2017. Candidates asked to submit Proposals will, upon execution of a Confidentiality Agreement, be provided with confidential financial and operational information for the purpose of submitting a formal Proposal. All Proposals are due on or before September 5, 2017.

Statement of Interest Requirements

To receive consideration, Statements of Interest must include the following and be submitted to AAUP Associate Counsel, Nancy Long at nlong@aaup.org:

Letter of Transmittal: Please include a brief introduction summarizing your understanding of the work to be performed and a rough estimate or range of the proposed cost, which can be revised in the formal Proposal. Also, include a brief description of your business including the address from which services will be provided and contact information for questions and follow-up.

Business Profile: Please provide a brief history of your business. State whether your business is local, national or international and provide staff size by function (i.e., audit, tax, consulting, etc.) and by staff level (i.e., partner, manager, senior, etc.). Include information on your business’s affiliations with professional organizations, whether your staff is licensed to work in the District of Columbia, and the business’s professional liability coverage. Please include a description of any experience your business has had with interrelated organizations, and providing advice regarding labor organization filings with the Department of Labor.

Identify any qualities you believe make your business unique, such as firm philosophy, experience in the not-for-profit sector, the firm’s approach to provide financial services, or an understanding of labor organization issues. Highlight if you have done work with organizations facing the need to address significant changes in revenues and organizational structure.

Proposal Submission Requirements

If your business is asked to submit a Proposal it must be submitted as follows:

1. Proposals should include a cover letter to the attention of AAUP Executive Director, Julie Schmid. The cover letter must include the name of the proposing individual/firm, the name(s) of the professional(s) proposed to provide direct service for the duration of the project, e-mail address, postal address, and telephone and fax numbers (similar to the information contained in the Statement of Interest).
2. Proposals should include a narrative that speaks to the qualifications in the Evaluation Criteria outlined below and cost to accomplish the Scope of Work outlined above.
3. Proposals must clearly outline the responsibilities both of the AAUP and the selected firm. ALL costs payable by the AAUP for these services must be clearly defined.
4. Proposals should include the resume(s) of the professional (s) who will provide direct service for this project.
5. Emailed proposals must be a single PDF file with electronic signatures as applicable, and sent to nlong@aaup.org.
6. If submitting a printed proposal, deliver six (6) copies to Julie Schmid, AAUP Executive Director, AAUP, 1133 19^th Street, NW, Suite 200, Washington DC 20036 ATTN: Interim CFO Services Proposal.

By submitting a proposal, the consultant authorizes AAUP to contact references to evaluate consultant’s qualifications for this project. Evaluation Criteria All proposals will be evaluated based on the following key criteria:

• Qualifications – satisfying the Qualifications listed in the attached job description
• Performance capability—the extent to which the proposal demonstrates ability to provide the depth and breadth of experience, skills, knowledge and competence generally required by this project
• Completeness and quality of response—the thoroughness and concern for quality in your response
• Understanding of and commitment to the mission and strategic objectives of AAUP, AAUP-CBC and AAUP Foundation
• Budget
• Experience with similar membership organizations, preferably a labor union

References

Please list the organization name, contact person, title, telephone number, and email addresses of three references for similar projects, as well as a brief description of each project.

Interviews

Top-rated candidates may be invited for a personal interview.

Contract Award

AAUP plans to select and award a contract to the best qualified consultant by September 22, 2017. The selected firm and AAUP will then mutually discuss and refine the scope of work for the project and shall negotiate final conditions, compensation and performance schedule for the subsequent contract to be executed. The anticipated start date is October 1, 2017.

For More Information

For questions about this RFP, please contact Nancy Long at nlong@aaup.org or 202-594-3649.

AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, or other characteristics unrelated to professional performance.

Interim CFO Position Description

The chief financial officer (CFO) serves as part of the American Association of University Professors (AAUP) management team and is responsible for all financial matters of AAUP and its affiliate organizations, the American Association of University Professors Collective Bargaining Congress (AAUP-CBC) and AAUP Foundation (also referred to as the “AAUP Enterprise”). The CFO will report to and work closely with the Executive Director. In addition, s/he will partner with the elected members of senior leadership of all three affiliated organizations to develop and implement strategies across the AAUP Enterprise. S/he must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace while managing a staff of seven. Below is a list of potential responsibilities. Other duties may be assigned from time to time.

Overall Responsibilities

Team Leadership

• Leverage strengths of the current Finance and Administration team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
• Participate on appropriate cross-functional team(s) throughout the AAUP.
• Perform special projects as needed and/or requested.
• Plan and direct the continual upgrading of equipment and procedures to maintain pace with technological progress, economic change, and business needs.

Strategic Planning and Budgeting

• Assist in the development of the strategic plan and the associated financial plans.
• Assist the AAUP’s, the AAUP-CBC’s, and the AAUP Foundation’s leadership in the annual budgeting and planning process.
• Administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
• Assist department directors with development of individual department plans and budgets.
• Ensure the proper allocation of shared costs across the AAUP Enterprise.

Policy Development

• Identify, address and resolve issues related to the effectiveness of internal controls.
• Evaluate operating risks and determine the appropriate management of those risks.
• Review and recommend updates to financial management policies and guidelines to ensure the protection of assets. Policies include, but are not limited to, investments, travel, purchasing and overall internal controls.

Financial & Operational Management

• Direct the financial function so that management and elected leadership are provided with information necessary for decision-making and planning. 
• Monitor financial position using various analysis techniques, including key indicator tracking, modeling, forecasting, etc. and manage the accounting function to produce pertinent, accurate, clear, and timely financial data.
• Ensure that a reliable automated financial system is in place.
• Ensure full integration of data with all financial systems throughout the organization.
• Maintain compliance with all federal, state, local and private reporting requirements, including federal and state information tax returns, federal and state payroll tax returns, sales and property tax returns and other returns pertaining to charitable organizations and solicitations.
• Ensure compliance with charitable organization oversight guidelines as established by such entities as the Charity Navigator, Better Business Bureau, and others.
• Remain current on the Office of Labor Management Standards (OLMS) to ensure compliance with the provisions of the LMRDA.

Liaison with Executive Director and Leadership of the AAUP Enterprise in Financial Data and Results

• Work closely with the Executive Director and elected leadership of the AAUP, the AAUP-CBC, and the AAUP Foundation to provide information needed to aid in the review and analysis financial health.
• Maintain positive working relations and serve as staff liaison with appropriate financial management committees, and audit committees.
• Ensure compliance with the AAUP Enterprise’s governance policies related to financial matters.
• Work with auditors, investment managers, actuaries, bankers, and other professionals deemed appropriate by the leadership bodies of the three entities.

Qualifications

The CFO will be a seasoned and mature leader with at least 10 years of broad finance experience, ideally beginning in audit, followed by experience gathering and evaluating financial information and making actionable recommendations to senior leadership. S/he will ideally have experience managing finance (accounting, budgeting, control, and reporting) for a complex nonprofit with multiple funding sources and an affiliate structure with diverse program areas delivered nationally.

We are seeking candidates with the following experience and attributes:

• Degree in accounting, finance, or business administration required. CPA preferred.
• Labor union and complex entity accounting experience strongly preferred.
• 10+ years of progressively responsible finance, accounting, and team management work experience required.
• Strong expertise in MS Excel for accounting required.
• Proficiency in MS Office applications (Word, Excel, Powerpoint, and Outlook) required.
• Advanced proficiency with QuickBooks and other finance software required.  
• Demonstrated leadership ability, team management, and interpersonal skills required.
• Demonstrated experience with management and supervision of staff required.
• Strong organizational skills and the ability to prioritize required.
• Excellent written and oral communication skills required.
• Experience and demonstrated ability to work with diverse groups and individuals required. 

Legal Administrative Assistant

The American Association of University Professors (AAUP) is pleased to announce an Administrative Assistant position, to be filled as soon as possible, in our national office located in Washington, DC. The primary responsibility of this position is to provide administrative support for two lawyers in the Legal Department. The position reports to the AAUP Senior Counsel. The position involves working with diverse individuals both inside and outside of the AAUP office. 

Duties and Responsibilities

• Maintaining paper and electronic legal department files.
• Assisting with internal and external communications, including processing correspondence and memoranda; fielding and responding to email, telephone, and mail inquiries; proofreading department material; and assisting in preparing department reports.
• Assisting in department scheduling and administration, including maintaining department calendar, schedule, and task lists; processing travel expenses and check requests; and assisting in tracking department budget and expenses.
• Maintaining paper and electronic department and committee records, including copying and filing records, maintaining file lists, and maintaining records on archived files. 
• Assisting in the staffing of AAUP committees served by the department, including preparing notices and meeting materials; and maintaining committee rosters and calendars.
• Assisting in tracking and calendaring litigation, including calendaring deadlines, electronic filing with tribunals, and monitoring case status on LEXIS and PACER.
• Tracking legal compliance and governance documents and submissions and maintaining legal compliance and governance files.
• Accessing cases and conducting basic research on LEXIS and PACER.
• Drafting short letters, emails and summaries of activities of the Legal Department.
• Monitoring pending legal cases, reviewing court decisions and drafting short case summaries.
• Proofing and editing memoranda, briefs and other written documents.
• Other duties as assigned.

Qualifications

• Strong organizational skills and the ability to work independently with modest supervision.
• Strong attention to detail and the ability to prioritize, handle multiple tasks, and meet tight deadlines.
• Strong oral and written communication skills, including the ability to independently draft correspondence; format documents; and proofread material for grammatical, typographical, and spelling errors.
• Strong interpersonal skills, including the ability to work as part of a team and to successfully interact with a variety of personalities.
• Strong technical aptitude and working familiarity with the MS Office suite, particularly Word, Excel, Outlook, PowerPoint and Adobe.
• Bachelor’s degree required.
• Three plus years of administrative office experience preferred.
• Experience working in a legal office is preferred.
• Experience working in an association or union setting is preferred.
• Experience conducting research and drafting research memorandum or papers preferred. 

Compensation
Starting salary: $50,000 (salary is based on full-time employment and may be higher depending on preferred qualifications and experience). Generous benefits package. 

Position Classification
This regular full-time position is categorized as a confidential Assistant staff position and is excluded from the staff union bargaining unit. AAUP may consider part-time applicants (24-27 hours per week). This is a non-exempt position, eligible for overtime pay. 

Applications
To apply, send a resume and cover letter to legalsearch@aaup.org. Please include “Legal Administrative Assistant – YOUR NAME” in the subject line of the email.  You may also mail your resume and cover letter to AAUP, 1133 Nineteenth Street NW, Suite 200, Washington, DC  20036, Attention: Legal Administrative Assistant Search. No phone calls please. Review of applications will begin immediately and continue until the position is filled. For additional information about the AAUP, please visit www.aaup.org. 

The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, or other characteristics unrelated to professional performance. 

Women and minorities are encouraged to apply. 

Legal Internships and Externships

The American Association of University Professors (AAUP) is seeking qualified interns or externs for summer or the academic year.  

The intern and extern positions will be in a legal department currently staffed with two lawyers and one paralegal and involves significant in-house legal and other support work for the Association. The legal office files amicus briefs in higher education cases of national significance, provides legal information on a wide range of issues to staff and members all over the country, and acts as a resource on higher education issues.  Staff and volunteer lawyers are experts in such areas as academic freedom, discrimination, affirmative action, intellectual property, and employment.  Interns and externs can expect to be asked to research and write on a variety of legal issues including First Amendment, higher education, collective bargaining, election, tax, labor, personnel, financial, and contract issues.

Past legal interns have helped research and write amicus briefs in the federal court system, updated a multi-state survey on faculty handbooks as employment contracts, and researched and written legal outlines and fact sheets on topics such as “Faculty and Defamation Suits,” “Faculty and Family Leave Issues,” and “Academic Freedom and the First Amendment.” Externs should be in their second or third year of law school and be available to work approximately fifteen hours per week.  Summer internships are available to students who have completed their second year of law school.  AAUP legal staff will work with interested applicants to arrange for public interest stipends, academic credit or pro bono credit from their law school.

Qualified applicants will possess excellent analytical skills

• strong writing and research skills
• interest in higher education issues
• enthusiasm and initiative

To apply for an externship or internship position, please send a cover letter, resume, official transcript and writing sample to:

AAUP – Legal Department
ATTN:  DC Internship Program
1133 19th St. NW, Suite 200
Washington, D.C.  20036
legal.dept@aaup.org (If applying by email, please address the Subject line as: “DC Internship + Your Name”)

For more information, please see AAUP’s Legal Program.

Connecticut State University-AAUP

Business Manager, New Britain, CT

The Connecticut State University American Association of University Professors (CSU-AAUP) seeks a Business Manager.

CSU-AAUP is a public higher education employee union for approximately 3100 full-time and part-time teaching faculty, coaches, trainers, counselors, and librarians for the four regional comprehensive public state universities in Connecticut. CSU-AAUP maintains its primary business office on the campus of Central Connecticut State University in New Britain, Connecticut.

The Business Manager oversees the day-to-day financial matters of the organization. The position requires a person who is able to multi-task and prioritize a multitude of different duties on a daily basis.

The position is full-time (35 hours/week) and offers competitive salary and a full benefits package. This position is part of the staff union bargaining unit.

The successful candidate will possess five or more years of experience working in a business or financial environment; strong written, oral, and interpersonal communication skills; proficiency in Microsoft Office (Excel, Word, and PowerPoint) and database management; excellent time-management skills; and the ability to simultaneously manage multiple projects and meet deadlines.

Minimum qualifications also include a four-year college degree, and a demonstrated commitment to advancing labor issues and workers’ rights in a collective bargaining context. Familiarity with Connecticut public higher education and the political and economic context of collective bargaining for public employees in Connecticut is preferred.

A complete job description can be found at http://www.csuaaup.org/

The salary range: $60,000 for minimum qualifications; higher salary for preferred qualifications. Generous benefits package.

Candidates should submit via email a resume and a statement summarizing their experience to Christine Guarnieri (guarnieric@easternct.edu). Please include “Business Manager – YOUR NAME” in the subject line of the email. A candidate may also mail his/her resume and statement summarizing experience to Christine Guarnieri, AAUP, Science Building 165, Willimantic, CT 06226. No phone calls please. Review of applications will begin immediately and continue until position is filled.

Director of Member Services, New Britain, CT

The Connecticut State University American Association of University Professors (CSU-AAUP) seeks a Director of Member Services.

CSU-AAUP is a public higher education employee union for approximately 3100 full-time and part-time teaching faculty, coaches, trainers, counselors, and librarians for the four regional comprehensive public state universities in Connecticut.  CSU-AAUP maintains its primary business office on the campus of Central Connecticut State University in New Britain, Connecticut.

The Director of Member Services handles grievance and contract administration, executive officer support, staff coordination, and general member and organizational services including database and budget management. 

The position requires a person who is able to multi-task and prioritize a multitude of different duties on a daily basis. On any given day, the Director of Member Services may be office manager, secretary, grievance officer, negotiator, counselor and/or legal liaison. 

The position is full-time (35 hours/week) and offers competitive salary and a full benefits package. This position is part of the staff union bargaining unit.

The successful candidate will possess excellent written, oral and interpersonal communication skills; professional experience in labor relations and public higher education; experience and understanding of workers’ rights and labor issues; information technology literacy skills (Microsoft Office Suite platform); knowledge of political issues; diplomacy; flexibility; and self-directedness. 

A complete job description can be found at http://www.csuaaup.org/

Minimum requirements include a college degree; experience in labor relations and public higher education; and demonstrated diplomacy and interpersonal skills. Familiarity with Connecticut public higher education and Connecticut political issues is preferred.

Salary range: $70,000 for minimum qualifications; higher salary for preferred qualifications and experience. Generous benefits package.

Candidates should submit via email a resume and a statement summarizing their experience to Christine Guarnieri (guarnieric@easternct.edu). Please include “Director Member Services – YOUR NAME” in the subject line of the email. A candidate may also mail his/her resume and statement summarizing experience to Christine Guarnieri, AAUP, Science Building 165, Willimantic, CT 06226. No phone calls please. Review of applications will begin immediately and continue until position is filled. 

New York State AAUP Conference

Executive Director

The NYS Conference of the American Association of University Professors seeks an Executive Director. This is a part-time consultant/contract position which could supplement other sources of income. The NYS Conference is run by volunteer faculty leaders and there is no centralized office, thus the Executive Director is not provided an office by the Conference, nor are office expenses reimbursed. Approved travel expenses are reimbursable.

Primary duties include:

• maintain NYSC AAUP administrative services, records, and data bases/website;
• monitor information relevant to the work of the AAUP, the NYSC AAUP, and its members;
• engage in contact with politicians /staff members and notify State Conference officers, councils, committee chairs, chapters and members as needed;
• represent the NYSC AAUP, along with the President and/or other officers, at events and build ties with other organizations and unions;
• maintain regular and on-going communications with AAUP National, the Collective Bargaining Congress (CBC), the Assembly of State Conferences (ASC), and chapters in NYS;
• assist the Vice President and the Chair of the Committee on Chapters, Members & Dues with chapter and membership development;
• work closely with officers and the Executive Council;
• provide support for standing committees and councils as well as special committees and task forces; organize and oversee the NYSC AAUP spring and fall meetings. 

Applicants are asked to submit the following with their application: 1) cover letter indicating the applicants experience with and/or interest in serving in an executive director capacity; experience with website management and maintaining records and data bases; familiarity and involvement with the AAUP, shared governance, and union work; experience working on political issues and/or with government officials/aides; and experience organizing large-scale meetings, 2) a resume/CV and 3) a list of three (3) professional references. Applications must be received by October 1, 2017, for full consideration. Please send applications to Jeffrey Baker, Acting President:  jbaker@nysaaup.org and write “ED Job Application” in the subject line.