Employment Opportunities

At the National AAUP 

Executive Assistant, Office of the Executive Director—Washington, DC

Executive Assistant, Office of the Executive Director—Washington, DC

The American Association of University Professors (AAUP) is pleased to announce an Executive Assistant position, to be filled as soon as possible. This position is located in our Washington, DC office, with the option for some remote work/telecommuting. Founded in 1915, the AAUP has helped to shape American higher education by developing standards and procedures on academic freedom, tenure, and shared governance and by fighting to preserve and protect higher education as a common good. Advancing and protecting academic freedom is the AAUP's core mission. Governed by a Council and Officers who are elected from the membership, the AAUP has approximately 40 employees, and 45,000 members. For more information about the AAUP, visit our website: www.aaup.org

The Executive Assistant will provide the principal administrative support to the AAUP Executive Director, the Deputy Executive Director, and the AAUP officers. The Executive Assistant works directly with the Executive Director and the Deputy Executive Director to assist in coordinating schedules, meetings, and other responsibilities. The Executive Assistant will be the primary coordinator for multiple annually scheduled meetings of the governing board of the AAUP and its related foundation. This coordination requires working with other staff as well as with outside vendors. The Executive Assistant will also serve as the primary coordinator of special projects and initiatives. As such, the Executive Assistant plays an essential role in supporting the AAUP’s recent affiliation with the American Federation of Teachers and championing the AAUP’s racial equity initiative. This position involves working with diverse individuals both inside and outside of the AAUP office. The position reports directly to the Executive Director.

Duties and Responsibilities

• Preparing notices, agendas, and notebook materials, for several governing board meetings per year and supporting and coordinating those meetings;
• Assisting with the new Council and Foundation board members by providing informational materials as well as coordinating new Council member orientation;
• Supporting the AAUP biennial business meeting (held in even-numbered years in June); facilitating appointment of the business meeting committees; coordinating the agenda and materials for the business meeting, Council meetings, and Executive Committee meetings; taking minutes for those meetings; following up on meeting related issues as necessary;
• Facilitating travel for the Executive Director, Deputy Executive Director, and the elected officers;
• Reviewing and processing travel reimbursement requests for the Executive Director, Deputy Executive Director, and elected leaders;
• Maintaining organizational policy files and records, and assisting the AAUP and AAUP Foundation Officers and the Office of the Executive Director to ensure adherence to these policies;
• Maintaining and updating the governing boards’ contact lists;
• Maintaining the Executive Director’s, Deputy Executive Director’s, and elected officers’ schedules and calendars;
• Support and coordination of special projects and initiatives;
• Other general administrative support for the Executive Director, the Deputy Executive Director, the AAUP, and the AAUP Foundation;
• Other duties as assigned.

Qualifications

• Ability to organize and prioritize multiple projects, working with minimal supervision and completing projects to meet tight deadlines.
• Ability and demonstrable skill researching issues and supporting activities related to the operations of the AAUP and the AAUP Foundation.
• Excellent written and verbal skills and attention to detail, including the ability to independently draft correspondence, format documents, and proofread typed material for grammatical, typographical, and spelling errors.
• Strong interpersonal skills and ability to handle sensitive and confidential materials and situations.
• Superior computer proficiency skills—including working familiarity with MS Office suite.
• Associate degree or equivalent professional experience required. Bachelor’s degree preferred.
• Five plus years’ administrative work experience required. Seven plus years preferred.
• Experience working in an association or union setting preferred.
• Experience as an Executive Assistant preferred.
• Experience and demonstrated ability to work with professional groups and individuals.
• Commitment to racial equity required. Demonstrated experience with racial equity or DEI initiatives preferred.
• Ability and willingness to work long, irregular hours and weekends as needed.

Compensation

Salary range: $65,000 for minimum qualifications. Higher salary for preferred qualifications. Generous benefits package includes heath, dental, and vision insurance; 401(k); and generous vacation leave.

Position Classification

This Executive Assistant position is categorized as an administrative assistant position in the Office of the Executive Director. This is a non-exempt position and is eligible for overtime pay. This is a confidential position and is not included in the staff union bargaining unit.

Work Location

This position is based in the DC office with an option for part-time telework. As of November, the AAUP offices are located at 555 New Jersey Avenue.

To Apply

To apply, please submit a cover letter and resume: https://easyapply.co/job/executive-assistant-412?rcid=aaup_external. Both the cover letter and resume are required. No phone calls please. Review of applications will begin immediately and continue until position is filled.

The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, homelessness, or other characteristics unrelated to professional performance. (EEOC Know Your Rights | Family Medical Leave Act | Employee Polygraph Protection Act).

Women and minorities are encouraged to apply.

Chapter Opportunities

CSU-AAUP Organizer

Full-Time Organizer, CSU-AAUP (New Britain, CT)

The Connecticut State University American Association of University Professors (CSU-AAUP) is hiring a full-time internal Organizer to join an ongoing campaign to build worker power to protect public higher education in Connecticut.

As the union representing some 3,000 members at the four regional Connecticut state universities, CSU-AAUP works to support academic freedom, quality public higher education, and faculty working conditions that enhance student learning.

The Organizer will focus on membership growth and engagement and motivate members to build their union. They will assist the union leadership in designing and executing an organizing plan, and be responsible for building relationships with members, recruiting new members, identifying new leaders, sustaining the motivation of members and activists, and tracking data about members. They also will act as a liaison with other unions and community groups in the state working on organizing campaigns.

Responsibilities:

• Work with union leadership to establish organizing action plans that coordinate the activities of 4 chapters at different campuses.
• Identify, recruit, and train rank and file leaders among the membership:
• Craft leader development plans.
• Develop and deliver training on all aspects of union skills to leaders and emerging activists.
• Grow membership in the union:
• Sign up new members and help design and participate in new member orientations.
• Work with part-time advisory committees to enroll and engage part-time members.
• Track new members and develop their engagement with the union.
• Increase members’ knowledge of and commitment to the union:
• One-on-one communication with members through attendance at department meetings, office visits, phone calls, chapter meetings, and web-based conversations.
• Educate members about the need to build union power and support the values of public higher education for social justice.
• Help organize forums, lecture series, and other educational events.
• Mobilize members:
• Work with union leaders to identify, organize, and implement union actions, activities, and issue campaigns.
• Identify and develop member leaders to run campaigns.
• Increase member participation at meetings, events, and rallies, in the delivery of testimony, and on political campaigns.
• Coordinate with local and national organizers and with the community:
• Work with other unions and community groups in the state to organize issue campaigns of interest to CSU-AAUP.
• Work with national organizations to which AAUP is affiliated to organize and to educate our members.
• Assist union leaders in building relationships with students, parents, and the community and to pursue common good initiatives.
• Maintain a database of members and track their support:
• Gather and retain accurate member data.
• Map and maintain member expertise, interests, participation, and other useful information.
• Other duties as assigned.

Qualifications:

Required:

• Bachelor’s degree
• Two years’ experience in organizing and/or labor relations with member-based unions.
• Commitment to CSU-AAUP’s mission, and social and economic justice.
• Strong interpersonal skills with the ability to connect with people at all levels in the organization, as well as with external allies, including
• Strong written and verbal communication skills, and good listening skills.
• Ability to respectfully challenge people to take action that may move them outside their usual comfort zone.
• Ability to conduct effective one-on-one conversations to move workers to action.
• Demonstrated ability to coach and train others.
• Strong organizational skills and ability to multitask, including working with, and coordinating the activities of, four local chapters at different sites in the state.
• Computer literacy and ability to use technology where needed, including
• proficiency with MS Word, Excel, PowerPoint; and
• knowledge of databases to map and track members.
• Willingness to work nights and weekends as required.
• Willingness to travel to other parts of the state for meetings and to participate in CSU-AAUP related campaigns or events.
• Valid driver’s license and access to a car.

Preferred:

• Knowledge, experience, and background in higher education.
• Experience working for higher education unions and/or public sector unions.
• Demonstrated success in new organizing campaigns.
• Experience utilizing social media and online tools in organizing drives.
• Master’s degree, ideally in Labor Studies.

Job Type:

Full-time

Benefits: CSU-AAUP offers generous paid time off, health, vision and dental insurance, a healthcare savings account, and an employer funded 401(k) retirement plan.

Salary: Minimum starting salary range of $60,000 -$75,000, depending on experience.

CSU-AAUP: Representing professors, coaches, trainers, counselors, and librarians at the four regional Connecticut state universities, CSU-AAUP’s mission is to promote the interests of university faculty while advancing academic freedom and shared governance to ensure higher education’s contribution to the greater good.

CSU-AAUP believes quality public higher education should be made affordable and accessible to all individuals. We see higher education as an essential roadway to developing students’ abilities to think critically and become more engaged citizens of their communities. Through mentorships and guidance from faculty, students gain exposure to all forms of viewpoints, opinions, and interpretations. This enhances acceptance and understanding, which in turn creates well-informed, inclusive, thoughtful leaders of the future.

To Apply:
A current résumé reflecting qualifications for this position, three references from current and/or previous employment, and a cover letter are required for all applications. Your cover letter should explain how accomplishments in your career have prepared you to meet the challenges and opportunities presented in this position and why you want to work at CSU-AAUP.

Please send all application materials to:
Paul Filson
Director of Union Organization
Email: [email protected]