Check-In for the Conference
The check-in desk is located on the First Floor Lobby in Miller Hall and will be opened on Wednesday, July 20 from 2:00–6:00pm and Thursday, July 21 from 9:00am–6:00pm. At check-in you will receive an envelope containing your name tag, tickets to the meal events you registered for and a copy of your registration record listing your seminars and workshops and their locations. You will also receive an AAUP Tote Bag and a Summer Institute Booklet.
Dress
Comfortable and casual clothing is recommended for the Summer Institute. You may want to include a sweater or light jacket in case the air-conditioning in the classrooms is too cool for you or the temperature changes in the evenings.
Dorm Room
Summer Institute Attendees not registered as Commuters will be housed on campus in one of the dorms. Each attendee will be assigned to his or her own air-conditioned bedroom, but will have to share bathrooms with other attendees of the same sex. Each attendee will be provided with a blanket, pillow, two sheets, pillowcase, body towel, and hand towel. Please remember to bring with you your own personal toiletries such as soap, deodorant, shampoo, comb, brush, toothbrush, toothpaste, hairdryer, etc. You are responsible for your room. Housekeeping will provide daily cleaning of the hallways, common bathrooms and common areas.
Dorm Check-In
Attendees will report to the first floor office in Miller Hall (10 Somerset Street) to receive their room key, access card, and dining badge between the hours of 3:00pm and 7:00pm. (If you arrive after 7:00pm, you must stop at the police desk at the entrance of the residence hall so that they can page the on-call staff member to check you in.) Please know that the University charges a $200 fee for each key, $25 for each access card and $5 for each dining badge that is lost or not returned. Stolen keys and access cards will be treated as lost keys. If a key breaks into multiple pieces, all pieces of the key must be returned or the key will be considered lost and the fee assessed. All bent keys must be returned or the key will be considered lost and the fee assessed.
NOTE: The University will be provided with a list of names and arrival dates. If you do not check Early Arrival on your registration, you will not be allowed to check-in before Thursday.
Email Access
Computer lab facilities are located in the basement of 150 Tremont Street and the second floor of 10 Somerset St. Computer labs are open 24/7 and are on a first-come, first-serve basis.
Smoking Policy
Smoking is prohibited in all university buildings, including residence halls. The no-smoking policy applies to individual sleeping rooms, common areas, hallways, entrances, etc.
Alcohol Policy
All university housing is drug and alcohol free. Alcohol may not be consumed in any part of the residence halls, including, but not limited to individual rooms, common areas, hallways, entrance areas, and cafeterias.
Homeward Bound
The Summer Institute will adjourn on Sunday, July 24, 2011. Participants must check out of the dorm by 11:00am. Attendees have two check-out options:
1. Traditional – Check out with a staff member when the Residence Life & Summer Program Office is open (7 days a week from 9:00am to 7:00pm).
2. Express – Use the Express Check-out Envelope and submit the envelope in the provided check-out box.
NOTE: Unless you selected “Monday Departure” on your registration, you are expected to vacate your dorm room by 11:00am on Sunday, July 24, 2011.
If your travel arrangements have you departing Boston more than two hours after the conclusion of the Summer Institute (noon), you may request Late Check-out. All requests must be in writing and submitted to Eizzie Smith (esmith@aaup.org) no later than Friday, July 5, 2011. The University will not honor requests for late check-outs from attendees.